Configuration
This page describes the N24 Advanced Prepayments settings on the Sales & Receivables Setup page.
⚙️ Setup fields
| Field | Description |
|---|---|
| Prepayment G/L Account No. | General ledger account used in prepayment invoice lines. The product requires this account before creating an invoice. Direct posting must be enabled for the account. |
| Prepayment Ledger Entries Must Have Cust. Ledger Entry No. | Specifies whether a prepayment entry must contain a customer ledger entry number. Enable this option when the prepayment must be linked to a customer receivable. |
| Prevent Deletion of Sales Order if Prepayment Invoices Are Not Settled | Blocks deletion of an order with an unsettled prepayment. The protection applies both to manual deletion and to the handled process that deletes invoiced orders. |
| Prepayment Invoice Description Source | Selects whether the default description in prepayment invoice lines contains the Sales Order No. or External Document No.. When you select the external number, the field must be completed on the order. |
Important
Without a value in Prepayment G/L Account No., the product stops prepayment invoice creation.
👤 Marking a customer that requires a prepayment
On the Customer Card, select Prepayment Required to mark a customer handled in the prepayment process. The value is also visible on the Sales Order and Sales Invoice for the bill-to customer, helping you identify documents that require a prepayment review.
📋 Standard settings that affect prepayments
- Prices Including VAT on the order determines whether prepayment amounts are calculated as net or gross.
- Check Prepayment when Posting determines whether the prepayment must be paid before settlement.
- The prepayment currency must match the currency of the document on which it is settled.
🔢 Numbering
A prepayment invoice can use the prepayment number series defined in the ITI sales document numbering template. The template code is copied from the order to the created document. If no prepayment series is set in the template, the document uses the standard sales document numbering.
🔗 Sales document numbering template
In the Sales Document No. Series Template table, complete the Prepayment No. Series field for the applicable template used by the order. This assigns a separate number series to the prepayment invoice.
💱 Exchange-rate differences
The product uses the standard currency accounts: Realized Gains Acc. and Realized Losses Acc.. You do not set up an additional account for exchange-rate differences in the extension section.
When posting a sales invoice or credit memo with prepayment settlement, the system:
- compares the currency factor of the prepayment and the settling document;
- calculates the difference for the amount actually settled;
- creates a system journal entry with the dimensions from the settlement line;
- posts the difference to the gain or loss account configured for the currency.
The feature applies to foreign-currency documents. No exchange-rate difference is created for documents in the local currency.