G/L Account Description Translation
The module enables automatic translation of G/L Account descriptions on purchase and sales document lines based on the document language code.
How It Works
For each G/L Account, you can define translated descriptions in multiple languages. When a G/L Account is inserted into a purchase/sales line, the system automatically checks whether a translation exists for the language code specified on the purchase/sales document header. If a matching translation is found, the Description and Description 2 fields on the purchase/sales line are automatically replaced with the translated values.
Setting Up Translations
Translations are managed on the 🌐 N24C - G/L Account Description Translation page, which can be accessed in two ways:
- From the G/L Account Card — use the Description Translation action in the navigation menu. The page opens filtered for the selected G/L Account.
- From the search — search for 🌐 N24C - G/L Account Description Translation to open the full list of all translations.
Each translation record consists of the following fields:
| Field | Description |
|---|---|
| G/L Account | The G/L Account number the translation applies to. |
| Language Code | The language code for the translation (e.g., DEU, FRA, ENU). |
| Description | The translated description of the G/L Account. |
| Description 2 | An additional translated description of the G/L Account. |
Note
The translation is applied only when both the G/L Account and Language Code on the purchase/sales header match a record in the translation table. If no matching translation is found, the standard G/L Account description is used.
Examples and Scenarios
Scenario: Purchase invoices with G/L account descriptions in the vendor's language
Need: A company issues purchase credit memos for vendors from Germany. On the invoice line with a G/L Account, the description should be in German so the vendor understands what the correction is about.
Configuration:
- Open the G/L Account card 6010 (e.g., "Transport Services").
- Click the Description Translation action.
- Add an entry: Language Code = DEU, Description = Transportdienstleistungen.
- Ensure the German vendor's card has Language Code = DEU set.
Result: When the user inserts account 6010 in a purchase invoice line for the German vendor, the Description field automatically changes to "Transportdienstleistungen". The vendor receives a document in their own language.
Tip
Translations work for both sales and purchase documents — useful when the company also sells services billed through G/L Accounts to foreign customers.