Updating Posting Date During Purchase Invoice Posting

On the N24 Core Extension Setup page in the General section, there is a field Update Posting Date During Purchase Invoice Posting.
This field allows specifying how the posting date should be updated during the posting of a purchase invoice.

Available options:

  • Always – the posting date is always updated to the work date
  • Ask – the user receives a prompt asking whether to update the posting date. Upon confirmation, the date is updated
  • Never – the posting date remains unchanged

Updating Posting Date

Require Dimensions When Posting or Releasing Documents

On the N24C CORE Extension Setup page in the General section, there is a field Require Dimensions When Posting or Releasing Documents. This field specifies whether the system should check if the required dimensions are filled in when posting or releasing a document.

  • If the field is enabled, the system will not allow posting or releasing the document if the required dimensions are not filled in
  • If the field is disabled, documents can be posted or released without checking the dimensions

This feature helps ensure compliance with reporting and financial analysis requirements.

Examples and Scenarios

Scenario: Automatic posting date update when entering invoices late

Need: A company receives purchase invoices by mail with a few days' delay. An employee enters the invoice on May 5, but the posting date was automatically set to May 2 (the receipt date). When posting, the system should remind about updating the date.

Configuration:

  1. Open N24 Core Extension Setup.
  2. Set the Update Posting Date During Purchase Invoice Posting field to Ask.

Result: When the employee clicks Post on a purchase invoice and the posting date differs from the work date, the system asks: Do you want to update the posting date?. The employee decides — either updates the date or keeps the original.

Scenario: Requiring dimensions (cost center) before releasing a purchase order

Need: A financial controller requires every purchase order to have the "Cost Center" dimension filled before release. Missing dimensions prevent proper cost reporting.

Configuration:

  1. Open N24 Core Extension Setup.
  2. Check the Require Dimensions When Posting or Releasing Documents field.
  3. In standard dimension settings, mark the "Cost Center" dimension as required.

Result: When a buyer tries to release a purchase order without the "Cost Center" dimension filled, the system blocks the operation and indicates which dimensions need to be completed. The order won't proceed until data is complete.

Tip

The function works both when releasing and when posting directly — regardless of the process, dimensions are always checked.