Email Templates
Description of how to create and manage payment reminder email templates in different languages.
Introduction to Templates
Email templates define:
- Message subject - email header
- Message content - main notification content
- Communication language - the language in which the message will be sent
Accessing Templates
To configure email templates:
- Open the ⚙️ Payment Reminder | Setup page
- Search for E-mail content in the Step 2: E-mail details
- The page displays template for selected language
Language Filters
Language Selection
At the top of the page there is a Language Code filter. Language change will display template for the choosed language.
Available Language Codes
Languages with default content:
- EN - English
- PL - Polish
Content Type
Each template has:
Subject
- Email message header
Content
- Main message content
- Detailed payment information
Dynamic Parameters
You can use special parameters in templates:
- %1 - Payment Due Date
- %2 - Document No.
- %3 - Remaining Amount
- %4 - Currency Code
Usage Example
Subject: Payment reminder for invoice %2
Body: Dear Sir or Madam, we remind you about payment for invoice %2 in amount %3 %4, due date was %1.
Reminder Types
The system supports two types of reminders:
Incoming Payments
- Field: Content - Incoming
- When: Before payment due date
- Purpose: Warning about approaching deadline
Overdue Payments
- Field: Content - Due
- When: After payment due date
- Purpose: Request for urgent payment