Profit & Loss Statement Settings

Batch Selection

To define Profit & Loss Statement, start by creating a batch just like with the Balance Sheet.

Profit&Loss_Batches_List_EN

Inserting the Default Structure

For each instance, by using the following actions:

  • Insert Default P&L Structure (Calculative)
  • Insert Default P&L Structure (Comparative)

we can assign a ready-made P&L (Profit & Loss) structure. From this level, we can also decide whether we want to load the structure in PLK or ENU language.

Profit&Loss_Batches_Action_PL

Structure

The next step is to prepare its structure. To do this, go to the Profit & Loss Statement report.

Profit&Loss_Search_EN

Once launched, a screen will be displayed to operate the report.

Tip

When opening the Profit and Loss Statement, a check is performed to see if all accounts have been used. If not, a message will appear with the option to open the list of accounts that have been omitted.

Profit&Loss_EN

The following fields appear in the header section:

Batch Name – the name of the account variant (instance)

Date Filter – a filter that allows you to specify a date range for calculating values

Comparison Period Date filter – the filter of the period with which we want to compare the period indicated in the Date Filter

Profit&Loss_New_Line_EN

Other additional columns in the Profit & Loss Statement:

  • End of page - the highlighted item will be the last line of the preceding page

  • Desc. when the amount is negative - when the column is completed, and the value of the line is negative, this description will be assigned to it

  • Hide - allows to hide the row on the printout

  • Bold Line Font - determines whether the line should have a bold font.

Adding lines

Adding or deleting rows, changing levels, and handling the Type field functions in the same way as when defining balance structure.

Warning

On the Profit & Loss Statement report, you can see an additional column Set Zero, which allows you to define a condition that if the amount is negative or positive, the line should show 0.

Filtering by dimensions

In the solution, an option has been added to calculate the balance of the Profit and Loss Statement according to the dimensions defined in the Filter totals by. Wanting to use this option, you need to define the appropriate dimension in the mentioned filter, and then use the Calculate action again. The balance of the Profit and Loss Statement will be updated.