Cash documents

This page describes the cash receipt and cash withdrawal process, from creation and posting to reviewing posted documents.

⚙️ How to enable the module

Cash documents are available after the extension is set up. Make sure that the journal template, journal batch, and at least one cash register are configured. Users also need N24CMG CASH MGMT.

📋 Cash document lists

The module provides lists for cash receipts, cash withdrawals, posted receipts, and posted withdrawals. Posted documents are color-coded: green documents are assigned to a cash report, while red documents require verification because they are not assigned to a report.

📄 Cash receipt and withdrawal card

The header contains the cash register, document number, payer or recipient, document dates, total amount, currency, and exchange rate. Document lines contain the account type, account number, description, amount, settlement document, dimensions, and optional project details.

Important

Enter amounts as positive absolute values. The document type determines whether the operation is a receipt or a withdrawal.

Warning

The system warns you when the posting date or VAT date is earlier than the document date.

✍️ Creating a new document

1. Create a cash receipt or withdrawal. The system selects the user’s assigned register or opens the register selection window.
2. Enter the payer or recipient, dates, account type, account number, and amount.
3. Select Post. The system validates the data, creates general journal entries, and assigns the posted document to an open cash report.
4. If no open report exists, the system creates one automatically.

Note

Pressing ESC on a new unsaved document cancels it before it is created in the database.

🚫 Validations

Situation	System behavior
A withdrawal exceeds the current cash balance	Posting is blocked.
The posting date is earlier than the document date	The system displays a warning for confirmation.
No cash register is selected	Posting is blocked until a register is selected.

⚡ Automatic cash documents from invoices

The system can create cash receipts or withdrawals when sales and purchase invoices are posted if the payment method is linked to a cash register and a register number is specified.

Source document	Created document
Sales invoice	Cash receipt from the customer
Sales order with invoicing	Cash receipt
Purchase invoice	Cash withdrawal to the vendor
Purchase order with invoicing	Cash withdrawal
Sales credit memo or sales return order	Cash withdrawal to the customer

The created document is assigned to an open cash report. If the Cash Register No. field is empty, the system displays an error and blocks posting when a cash action was selected.

🔍 Document actions

Action	Description
Post	Posts the document and assigns it to a cash report.
Posted Documents	Opens posted receipts or withdrawals for the register.
Cash Register	Opens the related cash register card.
Print	Prints the document using the selected report.

🔄 Foreign-currency exchange rate

For a foreign-currency register, you can change the Exchange Rate before posting. The system recalculates local-currency amounts. For report-level exchange rate handling, see Foreign-currency cash.