Cash Reports

This page describes the complete cash report process: creating reports, managing documents, closing reports, and reopening them.

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⚙️ How to Enable the Module

Cash reports are available after the extension is configured. Make sure that cash report number series are completed and the user has the N24CMG CASH MGMT permission set.

📋 Cash Report List

The Cash Report List is the central place for managing cash reports.

Column	Description
No.	Cash report number
Cash Register No.	Register covered by the report
Status	Open or Closed
Opening Date	Start date of the report period
Closing Date	End date of the report period
Opening Balance	Cash balance at the start of the period
Closing Balance	Cash balance at the end of the period
Report Turnover	Sum of report operations

📄 Cash Report Card

Report Header

The report card shows the status, cash register, report number, opening and closing dates, currency, turnover, opening balance, closing balance, and responsibility center.

Report Lines

Report lines contain posted KP/KW documents assigned to the report.

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✍️ How Report Creation Works

Step 1 — Select a Cash Register

The system assigns the register from User Setup or opens the register selection window.

Step 2 — Set the Opening Balance

The system sets the opening balance to the closing balance of the previous closed report for the register.

Step 3 — Add Documents

KP/KW documents are assigned automatically during posting. You do not need to add report lines manually.

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🔒 Closing a Cash Report

1. On the report card, select Close.
2. Enter the closing date.
3. The system validates the date.
4. After confirmation, the report changes to Closed and the closing balance is calculated and saved.

Important

Before closing a foreign-currency report, run Adjust Exchange Rates from the Cash Register List. This creates exchange-rate difference entries and aligns the report balance with the register balance.

🔓 Reopening a Closed Report

1. On the closed report card, select Reopen.
2. The system checks whether another report for the register is open.
3. If no other report is open, the report returns to Open and accepts documents again.

🚫 Validations

Situation	System behavior
An open report already exists for the register	Error; close the existing report first.
The report has no lines	Error; the report must contain a document.
The report contains documents and is deleted	Error; a non-empty report cannot be deleted.
Closing date is earlier than a document date	Error; the closing date is invalid.
Another report is open during reopening	Error; close the open report first.

📌 Backdated Report Updates

You can post a backdated KP document to an earlier closed report. The system updates the opening and closing balances of the affected report and all later reports.

🖨️ Printing a Cash Report

Print Report generates the cash report using the report selected in Cash Report Selection.

🏦 Foreign-Currency Registers

Before closing a foreign-currency report:

1. Open the Cash Register List and select the register.
2. Run Adjust Exchange Rates.
3. The system creates exchange-rate difference entries in bank account ledger entries.
4. Close the cash report.