Cash Documents (KP/KW)

This page describes the complete cash document process: issuing KP and KW documents, posting them, and reviewing posted documents.

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⚙️ How to Enable the Module

Cash documents are available after the extension is configured. Make sure that:

• the Journal Template and Journal Batch are completed in Cash Document Setup,
• at least one cash register exists,
• the user has the N24CMG CASH MGMT permission set.

📋 Cash Document Lists

The module provides four document lists:

Page	Description
Cash Receipts	List of unposted KP documents.
Cash Withdrawals	List of unposted KW documents.
Posted Cash Receipts	Archive of posted KP documents.
Posted Cash Withdrawals	Archive of posted KW documents.

Color Status on Lists

Posted documents are marked by color:

• 🟢 Green — assigned to a cash report.
• 🔴 Red — not assigned to a cash report.

Red documents require review because they may indicate a gap in cash reporting.

📄 KP / KW Document Card

Document Header

Field	Description
Cash Register No.	Cash register linked to the document.
No.	Document number assigned from a number series or entered manually.
Payer/Payee Name	Name of the counterparty.
Document Date	Issue date.
Posting Date	Date used to create ledger entries.
VAT Date	Optional VAT date.
Total Amount	Sum of all document lines.
Currency Code	Register currency.
Currency Factor	Exchange rate for a foreign-currency document.

Important

Enter KP and KW amounts as positive absolute values. The document type determines the direction of the transaction.

Warning

The system warns you when the posting date or VAT date is earlier than the document date.

Document Lines

Each document contains at least one settlement line with the account type, account number, description, amount, application document, dimensions, and optional project information.

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✍️ How Document Creation Works

Step 1 — Select a Cash Register

When you create a new KP/KW document, the system first checks the register assigned in User Setup. If none is assigned, it opens the cash register selection window.

Step 2 — Enter Data

• Enter the payer or payee name.
• Check the document and posting dates.
• Complete the account type, account number, and amount on the document line.

Step 3 — Post the Document

Select Post. The system validates the data, creates general journal entries, and assigns the posted document to the open cash report. If no report exists, the system creates one.

🚫 Validations

Situation	System behavior
KW exceeds the current cash balance	Error; the document cannot be posted.
Posting date is earlier than document date	Warning; confirmation is required.
No cash register is selected	Error; select a register before continuing.

⚡ Automatic KP/KW Creation from Invoices

The system creates cash documents when posting sales and purchase invoices if the payment method is linked to a cash register and a cash register is specified.

Invoice Type	Created Document
Sales invoice	KP, cash received from the customer
Sales order with invoicing	KP
Purchase invoice	KW, cash paid to the vendor
Purchase order with invoicing	KW
Sales credit memo or sales return order	KW, cash returned to the customer

The created document is assigned to the open cash report. If no report exists, the system creates one.

🔍 Actions on the Document

Action	Description
Post	Posts the document and assigns it to a cash report.
View Posted	Opens posted KP/KW documents for the register.
View Cash Register	Opens the linked cash register card.
Print	Prints the KP/KW document using the selected report.

🔄 Foreign-Currency Exchange Rate Adjustment

For foreign-currency registers, you can edit Currency Factor before posting. The system converts the foreign amount to the local currency using the selected rate.

See Cash Reports → Foreign-Currency Registers.