Approved Vendors for Item

Mark approved vendors per item and receive a warning on purchase orders when a non-approved vendor is selected.

The ✅ Approved Vendors module lets you designate which vendors are approved to supply specific items. When a vendor outside the approved list is selected on a purchase order line, the system displays an informational warning.

⚙️ How it works

Once the module is enabled in Setup, the Item Vendor Catalog page gains a new field: Vendor Approved For Item. This field marks which vendor is approved to supply the given item.

When an item is entered on a purchase order line, the system checks:

  1. Whether at least one vendor for the item (and variant, if applicable) has Vendor Approved For Item checked.
  2. If so — whether the vendor on the order is on that list.
  3. If not — the system displays an informational message.
Note

The warning is shown only when Non-Approved Vendors Warning is enabled in Setup. The warning does not block saving the document — it informs the user.

🚀 Enabling the module

  1. Open the ⚙️ N24VR - Vendor Rating Setup page.
  2. In the Modules FactBox, find the ✅ Approved Vendors row.
  3. Check the Is Enabled field.
  4. Refresh the page — the new field appears on the Item Vendor Catalog page.

📋 Item Vendor Catalog

After enabling the module, the Item Vendor Catalog page (accessible from the item card or vendor card) shows a new column:

Field Description
Vendor Approved For Item Indicates that this vendor is approved to supply the item. Check this field for vendors your organization trusts for the specific item.

How to mark an approved vendor

  1. Open the item card.
  2. Navigate to the related Item Vendor Catalog page (via action or FactBox).
  3. Find the row with the vendor you want to approve.
  4. Check the Vendor Approved For Item field in that row.
Note

If no vendor for the given item has Vendor Approved For Item checked, no warnings are shown — the system assumes the approved vendor list is not maintained for that item.

⚠️ Warning on purchase orders

When a purchase order line contains an item with at least one approved vendor, and the selected vendor is not on the approved list, the system displays the following message:

Vendor [vendor no.] is not listed as an approved vendor for item [item no.].

The message is informational and does not block saving the document.

⚙️ Setting: Non-Approved Vendors Warning

The Non-Approved Vendors Warning field in Setup controls whether the warning is displayed. When disabled, the system does not check approved vendors on purchasing documents — the module stores the data, but no messages are shown.

Field state Behaviour
✅ Enabled Warning appears on the order line when a non-approved vendor is selected.
☐ Disabled Vendor Approved For Item fields remain available, but no warnings are displayed.