How to create custom label layouts?

To meet specific vendor and customer requirements, you may need custom label layouts that are automatically matched to the right entities. Microsoft Word is the recommended tool for creating templates.

1️⃣ Step by step

  1. Open label setup and from the action bar choose Configuration, then Customize label layouts.
  2. In the displayed list, find a layout with Default selected, click the row, and choose Export Layout.
  3. Open the downloaded file in MS Word.
  4. Customize the layout as needed, including:

    • Adding dynamic content using the XML Mapping Pane.

      1. Search for XML Mapping Pane in the Word search box.

        Word search box for the XML Mapping Pane

      2. After opening, the XML Mapping pane appears on the right. Select urn:microsoft-dynamics-nav/reports/N24LBL_Label_Report/71610495/.

        XML Mapping pane with the label data source selected

      3. Expand N24LBLLabelEntry, choose the field you need, then insert dynamic content at the desired place using Insert Content Control → Plain Text.

        Menu for inserting plain text from XML mapping

      4. Inside N24LBLLabelEntry you will also find a CompanyInformation node containing company address and contact data (name, address, post code, city, phone, e-mail, VAT registration no., registration no.). You can insert these fields onto the label in the same way as other fields.

      5. Dynamic content can be formatted the same way as regular text.

    • Adding barcodes

    1. Select the dynamic field and assign one of the barcode fonts.

      Barcode font selection in Word

      1. Confirm the font-change prompt by clicking Yes. In Word, you will not see a barcode preview, but after uploading to Business Central it prints correctly.

      Word dialog confirming a font change

2️⃣ Add a new label layout

  1. In label setup, choose Configuration → Customize label layouts, then click New to add a layout.
  2. Enter the layout name and select Word in Format Options, then click OK.

Dialog for creating a new label layout

  1. Upload the Word file you created earlier.
  2. Back in label setup, click Assign label layouts in the Configuration section.
  3. Select marking type, source (for example vendor or customer), and the corresponding label layout.

From now on, the layout is applied automatically when printing labels for that entity.